Administrative Secretary

• - 110 - Office of the Secretary-Treasurer
• $38.84
• Hourly
• Full Time
• Health; Pension; Paid Leave and 401k

This position will support the Executive Assistant to the Secretary-Treasurer and the Assistant to the Secretary-Treasurer. 

Duties and Responsibilities:
• Provide all administrative support for the Executive Assistant to the Secretary-Treasurer;
• Schedule activities, travel and speaking engagements and manage calendar;
• Maintain tracking system for all check requests and checks;
• Act as liaison with other department staff, AFL-CIO staff and affiliates;
• Know, interpret and apply organizational policies, procedures, and protocols;
• Develop, coordinate and assess office systems and operations, including but not limited to, record keeping, internal and external communications, meetings, travel and expenses and other areas as assigned;
• Review incoming correspondence and materials;
• Develop and maintain spreadsheets, database, e-mail groups and lists;
• Independently prepare responses to inquiries and other correspondence;
• Proofread, reformat and edit correspondence and policy statements;
• Coordinate office workflow including resolution of questions and concerns, as well as development of ongoing office policies and procedures;
• Understand, and be able to communicate, the function of the AFL-CIO to both the internal and external labor movement;
• Retrieve information quickly from various sources including utilizing the web as a resource tool;
• Assist and aid with Executive Office communications;
• Screen, manage and prioritize visitors, calls and mail;
• Process expense reports and make travel arrangements;
• Substitute for Administrative Secretary to the Secretary-Treasurer as required;
• Other duties as assigned.

Qualifications:
• Demonstrated ability to work in a high-pressure environment and meet unpredictable deadlines;
• Positive attitude and excellent communication and interpersonal skills;
• Professional, courteous and tactful;
• Demonstrated ability to exercise sound political judgment with highly sensitive issues;
• In-depth knowledge of AFL-CIO structure, procedures and protocols;
• Experience working with elected leaders or in an Executive Office capacity;
• Demonstrated ability to work within a team as a lead or in a support capacity;
• Demonstrated ability to prioritize and manage multiple tasks in addition to setting up systems to manage them;
• Excellent problem resolution skills;
• Highly motivated and a self-starter;
• Demonstrated experience in taking and transcribing meeting notes (shorthand is not required);
• Commitment to confidentiality and discretion;
• Strong ability doing web-based research;
• Demonstrated strong proofreading skills;
• Demonstrated proficiency in Microsoft Word, Excel, Power Point and Google;
• Ability to work overtime;
• Ability to travel sporadically, usually two to three times per year.

Required tests include:
Clerical, Typing, Proofreading Practice,
Spreadsheet (excel), Intermediate Excel and Judgment

Hours will be 9:00 AM - 5:00 PM