AFL-CIO
  • - Electoral, Issue and Mobilization
  • $70,267.61 (annual)
  • Salary
  • Full Time
  • Health and welfare; pension; 401k; paid leave

The Regional Administrative Specialist will be based in the Region/HQ (specific to posting) and reports directly to the Regional Field Director.

Job Duties :
● Develop, coordinate, oversee and assess systems and operations, including but not limited to, record-keeping, internal and external communications, meetings, reporting, travel and expenses and other areas as assigned;
● Act as an effective liaison for the regional field director with other regions, departments, affiliated local bodies and allied organizations:
● Review incoming correspondence and materials; independently prepare responses to inquiries and other correspondence including proofreading, reformatting and editing of correspondence;
● Support the coordination of workflow including resolution of questions and concerns, adherence to policies and procedures, and the development of communication and reporting systems;
● Support the National Union Member Candidates Program by maintaining a regional list of union member candidates and elected leaders;
● Maintain regional calendar, and stay abreast, of key state federation and central labor council events including conventions, meetings, actions, forums including the development and maintenance of monthly activity reports;
● Keep director information of all regional activities;
● In coordination with HQ, track SF/CLCs annual reports and governance compliance issues;
● In coordination with the Senior Field Representatives, providing technical assistance to state and local bodies for the annual reporting process;
● Coordinate meetings and special events/projects for the region, including continual upkeep and maintenance of regional contacts, as well as onsite coordination of events;
● Identify and confirm new leaders with state and local bodies, including new officers identified for the New Officers Training;
● Responsible for maintaining and tracking regional and district-level reporting;
● Coordinate leave and attendance records for the region;
● Experience with creating professional slides for presentations
● Other duties as assigned.

Required Experience and Qualifications:
● Minimum 3 years of cumulative high-level professional administrative or executive administrative experience, including experience with meeting planning and event coordination;
● Minimum 3 years of successful experience in a customer service environment;
● Demonstrated writing and research skills (writing samples required);
● Demonstrated proficiency with project management, database systems and communication systems of the AFL-CIO including Zoom, or the propensity to learn and adapt quickly;
● Demonstrated experience with budgets;
● Demonstrated experience with Conference Room Scheduler;
● Demonstrated experience to understand, interpret, support and apply organizational and department policies and procedures;
● Demonstrated experience working independently;
● Demonstrated ability to exercise good political, fiscal judgment and discretion;
● Demonstrated ability to handle highly confidential information;
● Demonstrated ability to exercise high attention to detail;
● Demonstrated ability to work with executive staff and elected leaders from affiliates and other external organizations;
● Demonstrated ability to prioritize and manage multiple tasks and supporting multiple managers while meeting competing deadlines;
● Demonstrated ability working as a team player;
● Demonstrated experience working as a team lead;
● Excellent communication, verbal, written and analytical skills;
● Positive and proactive attitude with excellent organizational and interpersonal skills;
● Highly motivated and a demonstrated self-starter;
● Strong ability to adapt to and integrate new technology trends;
● Strong aptitude providing broad support and meticulous attention to details;
● Excellent collaboration, problem solving and customer service skills;
● Highly proficient in all Microsoft Office and Google product suite applications, particularly Excel and internet research;
● Ability to work long and extended hours.

Regular Hours: 9:00 am to 5:00 pm

Required tests include:
Clerical, Spreadsheet, Intermediate Excel, Typing and Writing Sample

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