AFL-CIO
  • - 420 - Human Resources
  • $35.56
  • Hourly
  • Full Time
  • Health and welfare, pension, 401k and paid leave benefits

DUTIES AND RESPONSIBILITIES:

● Provide all administrative support to Director and Deputy Director including the scheduling of all activities and meetings;
● Serve as a liaison for the department, and the Director, with other AFL-CIO staff and affiliates;
● Conceptualize and develop systems to enhance Human Resources' communications, policies and procedures;
● Compose, format, edit and prepare correspondence, detailed reports, and other written materials;
● Conduct preliminary research;
● Manage, including recording and tracking, contractual timelines, schedules and notifications for collective bargaining agreements;
● Coordinate office workflow;
● Screen, route and respond to telephone calls and inquiries;
● Coordinate and maintain calendars and schedules;
● Coordinate all preparations for HR Director's meetings including the development of presentations and materials;
● Prepare, process and track check requests, purchase requisitions and other documents related to the departmental receivables and payables, and reconcile with the department budget;
● Prepare, process and track personnel related correspondence and reports;
● Create, develop and maintain a centralized filing system for electronic archiving and recording for all correspondence, history, etc.;
● Maintain electronic data tracking systems, including data entry and analysis, generation of reports, tables, etc; (education/tuition, telework, student loan repayment/retention, car insurance/tires);
● Coordinate and manage all aspects of the yearly "Fight the Flu" Clinic;
● Maintain parking database and carpool questionnaires;
● Coordinate and conduct personnel exit interviews to include equipment return;
● Run reports from payroll system as needed;
● Other duties as assigned.

QUALIFICATIONS:

● Proficient typing and computer skills, including proficiency with Google Office Suite;
● Proficient knowledge of spreadsheet software (Excel) with ability to create, edit, manipulate and update complex spreadsheets for developmental reports:
● Propensity and interest in learning new software applications;
● Demonstrated experience developing systems or processes that successfully enhance efficiency;
● Professional, courteous and tactful;
● Demonstrated ability to exercise good political judgment;
● Excellent time management skills including a demonstrated ability to manage multiple tasks with competing deadlines;
● Excellent organizational skills;
● Strong proofreading skills and demonstrated work performance with a precise attention to detail;
● Demonstrated ability to work within a team;
● Demonstrated ability to exercise confidentiality and discretion and experience working in a confidential and politically sensitive environment preferred;
● Demonstrated experience leading the workflow of an office;
● Commitment and desire to work in a service-oriented department;
● Experience with HRIS systems preferred;
● Highly motivated and a demonstrated self-starter;
● Strong writing skills;
● Ability to work flexible hours and overtime as required.

Required testing: Clerical, Spreadsheet, Intermediate Excel, Typing and Judgment Tests Required

HOURS: 9:00 am to 5:00 pm




This position has been closed and is no longer available.
AFL-CIO

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