AFL-CIO
  • - 100 - Office of the President
  • Hourly
  • Full Time
  • Employer paid

This candidate will directly support executive staff working in coordination with the administrative team for the Office of the President.

Duties and Responsibilities:
• Provide administrative support for executive staff;
• Schedule and organize complex activities, travel and speaking engagements and manage calendars;
• Anticipates the needs of the executive staff, working in coordination with the administrative team, and develops an independent work plan to support those priorities;
• Act as liaison with other department staff, AFL-CIO staff and affiliates, including elected leaders;
• Know, interpret and apply organizational policies, procedures, and protocols;
• Develop, coordinate and assess office systems and operations, including but not limited to, record keeping, internal and external communications, meetings, travel and expenses and other areas as assigned;
• Review incoming correspondence and materials and independently prepare responses to inquiries and other correspondence;
• Types and designs general correspondences, memos, policy statements, charts, tables, graphs, etc. Proofreads copy for spelling, grammar and layout, and makes appropriate changes. Responsible for accuracy of the final document/product;
• Coordinate office workflow including resolution of questions and concerns, as well as development of ongoing office policies and procedures;
• Understand, and be able to communicate, the function of the AFL-CIO to both the internal and external labor movement;
• Retrieve information quickly from various sources including utilizing the web as a resource tool;
• Works independently and within a team on special and nonrecurring projects;
• Assist and aid with Executive Office communications and in the development of intra-office communication systems and processes;
• Screen, manage and prioritize visitors, calls and mail;
• Process expense reports and make travel arrangements;
• Substitute for other Administrative Secretaries within the Executive Office as required;
• Other duties as assigned.

Qualifications:
• Extensive successful experience working at an executive level;
• Positive attitude and excellent communication and interpersonal skills;
• Professional, courteous and tactful;
• Demonstrated ability to lead staff;
• Core competencies in technical capacity, personal effectiveness, thoroughness, communication and flexibility;
• Demonstrated ability to exercise sound political judgment with highly sensitive issues;
• In-depth knowledge of AFL-CIO structure, procedures and protocols;
• Demonstrated experience working with elected leaders or in an Executive Office capacity;
• Demonstrated ability to work within a team as a lead or in a support capacity;
• Demonstrated ability to work in a high-pressure environment and meet unpredictable deadlines;
• Demonstrated ability to work independently;
• Demonstrated ability to prioritize and manage multiple tasks;
• Demonstrated experience with excellent problem resolution skills;
• Highly motivated and a self-starter;
• Demonstrated experience in taking and transcribing meeting notes (shorthand is not required);
• Strong commitment to confidentiality and strong demonstrated ability to exercise discretion;
• Strong ability doing web-based research;
• Demonstrated proficiency in Windows XP, Microsoft Word, Microsoft Excel, Microsoft Access, Microsoft PowerPoint, Google Docs and Google;
• Preferred experience with Concur and Egencia systems;
• Ability to work overtime (as needed);
• Ability to travel sporadically, usually two to three times per year.

Hours: 9:00 am - 5:00 pm

Candidates will need to successfully pass the following tests:

Clerical (alpha filing, numeric filing, proofreading, formatting a letter, editing/formatting from rough draft & basic math)

Computer (Excel, Intermediate Excel, Access and PowerPoint)

Typing (3 minute warm up and 5 minute test)

Judgment test (respond to 8-10 office scenarios)

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