AFL-CIO
  • - 400 - Accounting
  • Hourly
  • Full Time
  • Employer paid

Duties and Responsibilities

Accounts Payable:

• Data entry, processing, and reconciliation of invoices, including but not limited to:
o Royalties
o National Affiliation Program – payments due by the 10th
• Audit invoices for proper documentation, coding, mathematical accuracy, identifying 1099 vendors, and applicability of sales/use taxes;
• Prepare monthly sales/use tax filing to be submitted to the supervisor for review no later than the 18th of each month;
• Assist in year-end audit, and 1099 processing;
• Phone/fax/email contact with vendors as needed;
• Assist with accounts payable document pickup, delivery, and filing, and preparation of checks for mailing;
• Special assignments, research, and preparation of reports upon request;

Financial/General Ledger:

• Monthly reconciliation of all bank accounts due by the 15th of each month
o It is the employee's responsibility to research all discrepancies and prepare journal entries for any adjustments;
• Provide the Controller and Assistant Controller with an updated cash flow report daily, due no later than 11:30 a.m.;
• Provide Accounts Payable supervisors with a current outstanding check list every Monday;
• Monthly preparation of transaction reports from Paypal, and Authorize.net. Account administrator for Paypal and Authorize.net.
• Quarterly reconciliation of general ledger accounts including, but not limited to:
o 1410 - Deposits
o 1520 - Prepaid Expenses
o 2130 - Undistributed
• Assist with input of Analysis Codes to Great Plains accounting software;
Corporate Credit Card Hotel Program:
• Download monthly transactions from website for Airplus-Wex by the 3rd of each month;
• Download monthly transactions from website for Mastercard by the 22nd of each month;
• Responsible for formatting and auditing of all G/L coding provided by federation cost centers. This includes follow-up with all cost centers for any missing data;
• Deliver completed spreadsheet with all changes to supervisor for final review no later than the 18th of each month;
• Integrate completed monthly statement into Great Plains software for payment processing;
• Car Rental – integrate credit card charges for all employee car rental expenses and identify any out of policy employee expenses to be rebilled.
Supervisors must be informed immediately if any deadlines are unable to be met as outlined above.


Qualifications

• Two-year college degree in accounting, or commensurate experience in Accounts Payable, this is to include experience with performing bank reconciliations;
• Experience working with accounting software packages (ADP, Great Plains, Quickbase preferable);
• Proficient in use of Advanced Excel and 10 key calculator;
• Ability to prioritize and manage multiple tasks;
• Ability to work well within a team;
• Highly motivated and self-starter;
• Ability to understand and follow detailed instructions;
• Ability to identify problems and propose potential solutions;
• Ability to diplomatically communicate with AFL-CIO employees and outside contacts;
• Ability to work in a confidential environment;
• Willing to work overtime as needed.
The following testing is required:
Clerical, Typing, Spreadsheet (Excel), Database (Access), Intermediate Excel (spreadsheet) and Accounting (Bank Reconciliation, Bank Deposit & Petty Cash)
Hours: 9:00 AM to 4:30 PM




This position has been closed and is no longer available.
AFL-CIO

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