AFL-CIO

Senior Secretary Jobs at AFL-CIO

Sample Senior Secretary Job Description

Senior Secretary

This position reports to the Director of State Government Relations/Deputy Director of Government Affairs and works within a team environment.
Responsibilities
• Provide all administrative support for the Director of State Government Relations/Deputy Director and other Government Affairs staff as needed;
• Schedule and coordinate all activities, travel and speaking engagements;
• Provide administrative support to other Government Affairs staff as needed;
• Prepare routine reports and process expense statements, travel authorizations, and invoices;
• Exercise political judgment with both internal and external contacts;
• Work with the supervisor to coordinate workflow;
• Screen, manage and prioritize visitors, calls and mail;
• Prepare and submit all travel expenses in a timely manner;
• Create and maintain filing system and maintain all project files;
• Assist with meeting/conference planning, scheduling and execution;
• Utilize the Internet as a basic research tool for information gathering;
• Independently respond to correspondence and prepare reports/memos and spreadsheets;
• Review incoming correspondence and materials; prepare responses to inquiries and other routine correspondence;
• Compose, format and edit routine correspondence, memoranda, reports and other materials;
• Other duties as assigned.
Qualifications
• Positive attitude and excellent communication and interpersonal skills;
• Professional, courteous and tactful;
• Demonstrated ability to prioritize and manage multiple assignments;
• Experience with utilizing and navigating the Internet for information finding;
• Ability to exercise political judgment when necessary;
• Demonstrated ability to work well independently and as part of a team;
• Demonstrated ability to exercise good political judgment;
• Demonstrated work performance as a self-starter and detail oriented;
• Demonstrated ability to interpret and apply organizational policies and procedures;
• Excellent organizational skills;
• Demonstrated ability to work well in a high pressure environment and meeting unpredictable deadlines;
• Experience managing and prioritizing multiple tasks
• Demonstrated proficient knowledge of Microsoft Word, Microsoft Excel, Power Point, Microsoft Access and Outlook.
• Knowledge of Salsa preferred
• Experience with booking travel and preparing itineraries


Required Tests Include: Clerical, Typing, Spreadsheet (excel), Database (access) and Judgment

Hours: 9:00 AM – 4:30 PM

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