Administrative Assistant Jobs at AFL-CIO

Sample Administrative Assistant Job Description

Administrative Assistant

This position works as part of the Policy team and supports designated policy staff.
Duties and Responsibilities
• Provide all administrative support for multiple professional members of the Policy team;
• Schedule and coordinate all activities, travel and speaking engagements for multiple professional members of the Policy team;
• Maintain calendar and schedule for multiple Policy team members as assigned;
• Exercise political judgment with both internal and external contacts;
• Prepare routine reports and process expense statements, travel authorizations and invoices;
• Work with the Office Administrator to coordinate workflow;
• Screen, manage and prioritize visitors, calls and mail;
• Prepare and submit all travel expenses in a timely manner;
• Create a filing system and maintain all project files;
• Conduct meeting/conference planning, scheduling and execution;
• Demonstrated ability to navigate and use the Internet;
• Independently respond to correspondence and prepare reports/memos and spreadsheets;
• Review incoming correspondence and materials; prepare responses to inquiries and other routine correspondence;
• Compose, format and edit routine correspondence, memoranda, reports and other materials;
• Other duties as assigned.
• Excellent verbal, written and analytical skills;
• Positive attitude and interpersonal skills;
• Professional, courteous and tactful;
• Ability to maintain and coordinate schedules for program staff;
• Demonstrated ability to exercise good political judgment;
• Demonstrated ability to prioritize and manage multiple assignments;
• Demonstrated ability to interpret and apply organizational policies and procedures;
• Experience with utilizing and navigating the Internet for information finding;
• Demonstrated ability to work well independently or as part of a team;
• Highly motivated and a self-starter;
• Demonstrated work performance as a self-starter and detail oriented;
• Excellent organizational skills;
• Ability to work overtime as needed;
• Ability to work with minimum supervision;
• Demonstrated ability to work well in a high pressure environment;
• Demonstrated proficient knowledge of Windows XP, Microsoft Word, Microsoft
• Excel, Power Point, Microsoft Access and Outlook.

Required Tests include:
Clerical, Typing, Spreadsheet (Excel) and Database (Access)
Hours: 10:00 a.m. – 5:30 p.m.

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