Administrative Assistant Jobs at AFL-CIO

Sample Administrative Assistant Job Description

Administrative Assistant

This position reports to the Associate General Counsels and works within a team environment.
Duties and Responsibilities
• Provide all administrative support for Associate General Counsels;
• Schedule and coordinate all activities, travel and speaking engagements for Associate General Counsels;
• Type from draft, a variety of correspondence and legal documents such as resolutions, opinions, contracts, briefs, pleadings and agreements;
• Prepare and process legal papers and documents requiring knowledge of legal format, terminology;
• Act as liaison for Associate General Counsels with other department staff, AFL-CIO staff and affiliates;
• Screen, manage and prioritize visitors, calls and mail;
• Conform, index and file legal documents;
• Assist in maintaining law library;
• Handle logistics and related communications (materials, registration, travel, accommodations) for meetings and conferences;
• Prepare reports/memos, including government filings;
• Gather, organize, and prepare information for routine reports;
• Create and maintain a variety of files, records and databases.
• Demonstrated proficient knowledge of Windows XP, Microsoft Word, Microsoft Excel, Power Point, Microsoft Access, Outlook, and Google listservs;
• Positive attitude and excellent communication and interpersonal skills;
• Ability to perform complex legal clerical work involving independent judgment;
• Professional, courteous and tactful;
• Demonstrated ability to exercise good political judgment;
• Ability to work both independently and within a team;
• Demonstrated experience with report proofreading and compilation;
• Experience coordinating and managing schedules and meetings;
• Experience working in a high-pressure environment and meeting unpredictable deadlines;
• Experience managing and prioritizing multiple tasks;
• Excellent problem solving skills and experience identifying problems and finding potential solutions;
• Highly motivated and a self-starter.
Required Tests Include:
Clerical, Typing, Spreadsheet (excel) and Database (access)
HOURS: 9:30 AM – 5:00 PM

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